![\"what-is-fleet-management\"](\"https:\/\/d33wubrfki0l68.cloudfront.net\/ea5436645777a59512ae561a9be2b36f6749d4f3\/c29e5\/assets\/images\/blog\/fleet-management-blog.png\")
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Surely you could answer what is fleet management in general terms as the actions one takes to maintain the successful operation of a company\u2019s assets. But what does fleet management specifically entail? What is required to make those crucial decisions? Let\u2019s take a look at everything you need to know about fleet management.<\/p>\n
For businesses to maintain sustainability, having someone to effectively manage a fleet is simply a necessity. Whether you\u2019re a local plumbing company, regional contractor or a global broadcast service provider, your business relies on its assets to generate revenue.<\/p>\n
Fleet management boils down to a few major components: 1) managing costs, 2) maintaining the function of assets and 3) overseeing those that operate and repair assets. There is some overlap with these three components, but each has its own detailed segmentation to understand.<\/p>\n
When breaking down fleet costs, fuel ends up being the largest operational expense for fleets. As of May 2019, gasoline prices nationwide stood at an average of $2.88 per gallon (according to AAA).<\/p>\n
With assets constantly on the move and drivers filling up at the pump regularly, it\u2019s important to keep track of your fuel costs in order to calculate your fleet\u2019s entire cost.<\/p>\n
One of the most efficient ways to determine the fuel cost per mile<\/a> is to consider using a telematics device<\/a>.<\/p>\n A telematics device will automatically track mileage and diagnostics. You can sync the data with a fleet management software<\/a> that will do all of the calculations for you. This can be done very easily and isn\u2019t as intimidating to implement as one might imagine.<\/p>\n Additionally, you can integrate your fleet fuel cards<\/a> directly to a fleet management software.<\/p>\n This will allow you to automatically track expenses, determine miles per gallon and even the cost-per-mile for assets. All without having to deal with fuel receipts.<\/p>\n If you’re noticing large amounts of fuel consumption and your fuel costs are skyrocketing, it might be time for you to consider switching to biofuels across your fleet. Learn how you can prepare for the use of biofuels across your fleet.<\/a><\/p>\n Telematics can also be useful to help fleet managers track assets. Let\u2019s say you manage a last mile delivery fleet.<\/a><\/p>\n Of course, the primary duty of the fleet is to fulfill all deliveries to the client in a timely manner.<\/p>\n However, if one or two routes are affected by traffic or road construction, this could cause delays that would undoubtedly disappoint clients.<\/p>\n Not only that, the delay could cost the company in the form of paying overtime wages, extra fuel costs and a loss of earnings potential for the asset.<\/p>\n Tracking a fleet using telematics and fleet management software<\/a> provides dispatchers and administrators a solution to avoid delivery bottlenecks.<\/p>\n With these tools, you\u2019ll gain visibility into the real-time location of your drivers and be able to take swift action if necessary.<\/p>\n Whether it\u2019s a Caterpillar excavator, Class-8 Peterbilt truck or a sprinter van, quality assets don\u2019t come cheap. Developing the right initiatives to monitor the value of your assets over the ownership span will enable you to maximize your return on investment.<\/p>\n In order to get the most out of your assets, you must understand your total asset utilization. This includes your assets\u2019 average miles or hours of use per day.<\/p>\n If you manage a fleet of assets for a city or municipality in a warmer climate and you don\u2019t use your snowplows often, do you possibly have too many on hand?<\/p>\n Or during the last winter storm were you lacking coverage to plow the roads in a timely manner and need more snowplow equipment for the next blizzard?<\/p>\n These are the asset utilization levels you need to determine as a fleet manager to find a balance that is sustainable and avoid the risk of overspending or being unprepared.<\/p>\n According to Carfax, a new vehicle loses 20 percent of its value after the first year of ownership. The numbers can be even more alarming for heavy equipment and other specialty assets.<\/p>\n That kind of equity loss might force you to consider whether you should lease or purchase your fleet vehicles.<\/a><\/p>\n When considering replacing an asset you\u2019ll want to determine things like:<\/p>\n Another option is to consider purchasing used assets. If you\u2019re confident in your maintenance vendors (or internal team) and can maintain an asset within your budget, it could be advantageous for you to go used.<\/p>\n Purchasing a used asset allows you to capitalize on that initial 20 percent drop in equity in the first year of a vehicle or asset at the expense of the original owner. That said, you’ll want to make sure you have a service history of the vehicle and have it inspected by a trusted technician before purchasing.<\/p>\n As a fleet management expert, these are the costs you will have to break down and analyze.<\/p>\n Relying on fleet management software like Fleetio<\/a> will be the best way to automate the majority of this work and help you make the most informed decisions.<\/p>\n Compiling fleet cost data is only half the battle. Data is extremely valuable to help determine decision making and has a tremendous impact on budgeting. However, your data is only as powerful as your ability to understand it.<\/p>\n Fleet data dumps into spreadsheets are overwhelming, and the lack of organization can lead to significant errors. Countless hours have been spent trying to organize the data and create reporting metrics from these spreadsheets.<\/p>\n With fleet management software,<\/a> you\u2019ll be able to break down key asset data like fuel costs, vehicle maintenance and utilization – all updated in real time.<\/p>\n From there, you can create custom fleet reports<\/a> and have them sent directly to your inbox or generate PDFs that you can share with other stakeholders.<\/p>\n Since assets aren\u2019t earning if they aren\u2019t running, maintenance management is one of the most important functions for fleet managers.<\/p>\n Whether you outsource maintenance<\/a> or handle it in-house,<\/a> you should be tracking the history and costs of your assets\u2019 maintenance.<\/p>\n It might sound like a broken record at this point, but fleet maintenance software<\/a> offers the solutions fleet managers need to easily monitor maintenance and receive notifications when an asset is due for work.<\/p>\n Once more, you should create a preventive maintenance schedule<\/a> in order to determine how often your assets require maintenance. The cadence of your maintenance schedule will be critical to not only keep assets running but limiting the potential to overspend on maintenance.<\/p>\n Matt is the Content Marketing Manager at Fleetio. If he’s not developing strategies for new, engaging content, you can find him trying to develop his golf game.<\/p>\n<\/div>\n<\/div>\n<\/div>\n Source: https:\/\/www.fleetio.com<\/a><\/p>\n Fleet management is the use of a set of vehicles in order to provide services to a third-party, or to perform a task for our organization, in the most efficient and productive manner with a determined level of service and cost.<\/p>\n Fleet management activities are shown in the following graph 1:<\/p>\n Graph 1: fleet management activities<\/p>\n The proposal audit analyses and assesses all fleet management activities shown in the graph 1, and its main goals are:<\/p>\n With the information obtained, we\u2019ll elaborate a report that holds the overall status of the fleet management as well as the suggestions, recommendations and the measures to take in order to cut costs and optimize the fleet management activities.<\/p>\n CLICK ON THE FOLLOWING LINK TO DOWNLOAD THE PROPOSED FLEET MANAGEMENT AUDIT:<\/p>\n Contact:<\/p>\n Jos\u00e9 Miguel Fern\u00e1ndez G\u00f3mez<\/p>\n 34 678254874<\/p>\n info@advancedfleetmanagementconsulting.com<\/p>\nFleet telematics and asset tracking<\/h3>\n
Asset utilization<\/h3>\n
Vehicle depreciation and replacement strategy<\/h3>\n
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Fleet reports<\/h3>\n
Managing Fleet Maintenance<\/h3>\n
\nAbout the Author<\/h3>\n
\n![\"Matt](\"https:\/\/d33wubrfki0l68.cloudfront.net\/4b4873b2fffdd8c6317835aa0576c654c371c50e\/0c73e\/assets\/images\/team\/matt-dziak-headshot.jpg\")
Matt Dziak<\/p>\n\n\n\nContent Marketing Manager<\/h6>\n<\/div>\n
FLEET MANAGEMENT AUDIT<\/h3>\n
![\"fleet](\"http:\/\/en.advancedfleetmanagementconsulting.com\/wp-content\/uploads\/2016\/06\/grafico-AFMC-en.jpg\" "\\"fleet")
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Fleet Management Audit AFMC<\/a><\/h2>\n
![\"JMF\"](\"http:\/\/en.advancedfleetmanagementconsulting.com\/wp-content\/uploads\/2017\/04\/JMF-150x150.jpg\")
I\u00b4m\u00a0a Fleet Management expert, and the manager of\u00a0