{"id":2930,"date":"2019-06-21T16:41:36","date_gmt":"2019-06-21T14:41:36","guid":{"rendered":"http:\/\/en.advancedfleetmanagementconsulting.com\/?p=2930"},"modified":"2019-06-21T16:41:36","modified_gmt":"2019-06-21T14:41:36","slug":"2930","status":"publish","type":"post","link":"https:\/\/advancedfleetmanagementconsulting.com\/eng\/2019\/06\/21\/2930\/","title":{"rendered":"Procurement &amp; Fleet: Working Collaboratively Through Cooperative Contracting"},"content":{"rendered":"<p><img class=\"wrapImageCMS aligncenter\" src=\"https:\/\/fleetimages.bobitstudios.com\/upload\/content\/_migrated\/m-procurement1-1-1.jpg\" alt=\"Public agencies can use cooperative contracts to purchase their fleet vehicles. Photo: Getty Images\" border=\"0\" \/><\/p>\n<p style=\"text-align: justify\"><b>Public agencies can use cooperative contracts to purchase their fleet vehicles. <em>Photo: Getty Images<\/em><\/b><\/p>\n<h3 style=\"text-align: center\">Procurement &amp; Fleet: Working Collaboratively Through Cooperative Contracting<\/h3>\n<p style=\"text-align: justify\">The survey results are in: Procurement professionals in the public sector feel overworked, making it difficult to engage with their customer departments \u2014 including fleet.<\/p>\n<div class=\"incontent02Ad\" style=\"text-align: justify\">\n<p>Cooperative procurement can help fleets by:<\/p>\n<ul>\n<li>Avoiding the lengthy and costly bidding process<\/li>\n<li>Allowing them to purchase vehicles and equipment faster<\/li>\n<li>Helping with standardization efforts.<\/li>\n<\/ul>\n<\/div>\n<p style=\"text-align: justify\">Onvia, a provider of intelligence in the business-to-\u00adgovernment marketplace, received 668 responses to its 2017 Survey of Government Procurement Professionals.<\/p>\n<p style=\"text-align: justify\">The results of this survey are probably not surprising to fleet managers. The survey shows nearly 40% of procurement staff and managers indicated being \u201cstretched\u201d to the limit or working extra hours to meet deadlines. The ability to conduct adequate research and planning, regulatory compliance and regulations, and staffing limitations rose to the top of the list as areas where procurement teams feel frustrated and unable to conduct the adequate level of effort necessary to do it right. Procurement professionals admit they are not always as engaged as they would like to be with their customers.<\/p>\n<p style=\"text-align: justify\">Because they rely on procurement to obtain the goods and services needed to run their operations, fleet departments also feel the frustration. Many successful agencies are looking to improved ways to conduct business to mitigate the problem of limited resources and lengthy bid processes. The result is a growing phenomenon across the nation \u2014 the use of cooperative contracting.<\/p>\n<h3 class=\"section-header\" style=\"text-align: justify\">Savings in Pricing &amp; Time<\/h3>\n<p style=\"text-align: justify\">The idea is a simple one \u2014 using an already established contract put in place by a designated cooperative organization or government agency that can be used, or \u201cpiggybacked\u201d upon, by another government organization. Approved by the American Bar Association and viewed as an alternative contracting method, its benefits can result in savings \u2014 in both pricing and time. By leveraging the spend capacity across a larger number of agencies, suppliers can often provide more advantageous pricing or increased benefits. Since the solicitation process is already done, it saves time spent conducting research, issuing bid documents, and performing a lengthy evaluation and award process by the agency.<\/p>\n<p style=\"text-align: justify\"><img class=\"wrapImageCMS alignleft\" src=\"https:\/\/fleetimages.bobitstudios.com\/upload\/content\/_migrated\/m-procurment4-1.jpg\" alt=\"Data: Onvia Survey of Government Procurement Professionals 2017\" width=\"300\" border=\"0\" \/><\/p>\n<p style=\"text-align: justify\">For fleet, cooperative contracting can offer additional \u00adspecific benefits. These include filling gaps where current contracts do not provide the specific supplier or product, or providing an easily accessible solution during emergencies. For example, during the recent hurricanes that covered the southeast, some fleets had vehicles that were severely damaged or destroyed, particularly <img class=\"wrapImageCMS alignleft\" src=\"https:\/\/fleetimages.bobitstudios.com\/upload\/content\/_migrated\/m-procurement5-1.jpg\" alt=\"Data: Onvia Survey of Government Procurement Professionals 2017\" width=\"320\" border=\"0\" \/>due to flooding. As a result, many agencies needed to increase their capacity for surplus auction services. Utilizing cooperative purchasing allows a fleet manager to quickly take advantage of contracts that are already put in place, to swiftly disperse damaged equipment, and to make room for new incoming replacement vehicles. Where one might experience higher costs during an emergency, an already established contract minimizes those \u201cspikes\u201d in pricing.<\/p>\n<p style=\"text-align: justify\">Ultimately, both fleet and procurement teams have the same goal \u2014 to serve the public good as they meet the operational needs of their organization. Working better as a team, and using resources such as cooperative contracting, can assist toward meeting that goal.<\/p>\n<p style=\"text-align: justify\"><img class=\"wrapImageCMS aligncenter\" src=\"https:\/\/fleetimages.bobitstudios.com\/upload\/content\/_migrated\/m-procurement6-1.jpg\" alt=\"Adapted from NCPP\u2019S Roadmap to a Cooperative Procurement Strategy\" border=\"0\" \/><\/p>\n<p style=\"text-align: justify\"><b><em>Adapted from NCPP\u2019S Roadmap to a Cooperative Procurement Strategy<\/em><\/b><\/p>\n<div class=\"widget-full-width-box\">\n<h3 class=\"section-header\" style=\"text-align: justify\">Cooperative Contracting to the Rescue \u2014 For a Fire Department<\/h3>\n<p style=\"text-align: justify\">Tualatin Valley Fire &amp; Rescue (TVF&amp;R) is a special district that provides fire protection, emergency medical, and rescue services to approximately 490,000 residents living in 11 cities and four counties in Oregon. With almost 400 firefighters and 26 fire stations, the district is the largest fire department in the state. When faced with planning large, diverse fleet purchases to cover a metropolitan area as well as surrounding wildland urban interface, Fire Chief Mike Duyck determined that standardization would benefit fleet operations by ensuring effectiveness and maintenance efficiency. In addition, district leadership wanted the ability to quickly acquire the exact equipment needed within a consistent standard.<\/p>\n<p style=\"text-align: justify\">The prospect of bidding out each individual purchase over time could potentially undermine TVF&amp;R\u2019s goals. So district leaders chose to use cooperative procurement to select equipment needed over time. Using the NPPGov contract through the local dealer, TVF&amp;R purchased two Pierce Quantum Pumpers through a streamlined process for a total of $1.27 million. Using this same option, TVF&amp;R plans to purchase up to eight more apparatus within the next few years to complete fleet upgrades consistent with the district\u2019s overall strategic plan.<\/p>\n<p style=\"text-align: justify\">In addition to standardization, using cooperative procurement saves staff time and provides accountability to investors, who are also ultimately taxpayers. TVF&amp;R\u2019s Purchasing Manager Eric Wicks stated, \u201cThe traditional procurement process would have taken months and significant staff resources. In this case, the choice of cooperative procurement, with due diligence inspection, saved us weeks on the procurement process and significant staff time.\u201d<\/p>\n<figure class=\"article-img\"><img class=\"wrapImageCMS aligncenter\" src=\"https:\/\/fleetimages.bobitstudios.com\/upload\/government-fleet\/content\/article\/_migrated\/m-tualatin1.jpg\" alt=\"The Tualatin Valley Fire &amp; Rescue used cooperative purchasing to standardize its fleet. Photo courtesy of TVF&amp;R\" border=\"0\" \/><figcaption class=\"caption-description\">\n<p style=\"text-align: justify\">The Tualatin Valley Fire &amp; Rescue used cooperative purchasing to standardize its fleet.<em> Photo courtesy of TVF&amp;RAbout the Author:\u00a0Tammy Rimes is a procurement consultant and serves as executive director of National Cooperative Procurement Partners. She can be reached at tammy@tammyrimes.com.<\/em><\/p>\n<\/figcaption><\/figure>\n<\/div>\n<p>by Tammy Rimes<\/p>\n<p>Source: <a href=\"https:\/\/www.government-fleet.com\" target=\"_blank\" rel=\"noopener noreferrer\">https:\/\/www.government-fleet.com<\/a><\/p>\n<p><img loading=\"lazy\" class=\"alignleft size-thumbnail wp-image-1680\" src=\"http:\/\/en.advancedfleetmanagementconsulting.com\/wp-content\/uploads\/2017\/04\/JMF-150x150.jpg\" alt=\"JMF\" width=\"150\" height=\"150\" srcset=\"https:\/\/advancedfleetmanagementconsulting.com\/eng\/wp-content\/uploads\/sites\/3\/2017\/04\/JMF-150x150.jpg 150w, https:\/\/advancedfleetmanagementconsulting.com\/eng\/wp-content\/uploads\/sites\/3\/2017\/04\/JMF-350x350.jpg 350w\" sizes=\"(max-width: 150px) 100vw, 150px\" \/>I\u00b4m\u00a0a Fleet Management expert, and the manager of\u00a0<strong><a href=\"http:\/\/en.advancedfleetmanagementconsulting.com\/\" target=\"_blank\" rel=\"nofollow noopener noreferrer\">Advanced Fleet Management Consulting<\/a><\/strong>, that provides Fleet Management Consultancy Services.<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<article>\n<h3 style=\"text-align: center\"><strong>18\u00ba CURSO PARA LA GESTI\u00d3N DE FLOTAS DE VEH\u00cdCULOS-Barcelona 9-10-11 de Octubre 2019<\/strong><\/h3>\n<\/article>\n<article>\n<p style=\"text-align: justify\">Advanced Fleet Management Consulting, en colaboraci\u00f3n con Jaltest, GantaBI, Optimatics y Transporte Profesional, organizan el \u201cCurso para la Gesti\u00f3n de flotas de veh\u00edculos\u201d con el fin de formar a los profesionales en gesti\u00f3n de flotas a tomar una visi\u00f3n global y conocer todas las actividades y factores clave involucrados en la gesti\u00f3n de una flota de veh\u00edculos. El curso es \u00fanico en Espa\u00f1a y presenta un enfoque innovador al desarrollar una metodolog\u00eda propia para la gesti\u00f3n de flotas de veh\u00edculos.<\/p>\n<p style=\"text-align: center\">Pincha en el siguiente enlace para saber m\u00e1s:<\/p>\n<h3 style=\"text-align: center\"><a href=\"https:\/\/advancedfleetmanagementconsulting.com\/2019\/06\/09\/18o-curso-la-gestion-flotas-vehiculos-barcelona-9-10-11-octubre-2019\/\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>18\u00ba CURSO PARA LA GESTI\u00d3N DE FLOTAS DE VEH\u00cdCULOS-Barcelona 9-10-11 de Octubre 2019<\/strong><\/a><\/h3>\n<p><img loading=\"lazy\" class=\"size-full wp-image-9543 aligncenter\" src=\"https:\/\/advancedfleetmanagementconsulting.com\/wp-content\/uploads\/2019\/06\/logos2.jpg\" alt=\"\" width=\"3782\" height=\"3195\" \/><\/p>\n<\/article>\n","protected":false},"excerpt":{"rendered":"<p>Public agencies can use cooperative contracts to purchase their fleet vehicles. Photo: Getty Images Procurement &amp; Fleet: Working Collaboratively Through Cooperative Contracting The survey results are in: Procurement professionals in the public sector feel overworked, making it difficult to engage with their customer departments \u2014 including fleet. Cooperative procurement can help fleets by: Avoiding the&#8230;<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[18],"tags":[137],"_links":{"self":[{"href":"https:\/\/advancedfleetmanagementconsulting.com\/eng\/wp-json\/wp\/v2\/posts\/2930"}],"collection":[{"href":"https:\/\/advancedfleetmanagementconsulting.com\/eng\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/advancedfleetmanagementconsulting.com\/eng\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/advancedfleetmanagementconsulting.com\/eng\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/advancedfleetmanagementconsulting.com\/eng\/wp-json\/wp\/v2\/comments?post=2930"}],"version-history":[{"count":0,"href":"https:\/\/advancedfleetmanagementconsulting.com\/eng\/wp-json\/wp\/v2\/posts\/2930\/revisions"}],"wp:attachment":[{"href":"https:\/\/advancedfleetmanagementconsulting.com\/eng\/wp-json\/wp\/v2\/media?parent=2930"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/advancedfleetmanagementconsulting.com\/eng\/wp-json\/wp\/v2\/categories?post=2930"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/advancedfleetmanagementconsulting.com\/eng\/wp-json\/wp\/v2\/tags?post=2930"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}